There are two permissions: Use and Manage.
If you have the Use permission, you can fill out and send out a form.
If you have the Manage permission, you can change or delete the configuration. To also be able to use the form, you need the Use permission as well.
Users and roles
Assign the configuration to individual users or a group of users using roles. The advantage of role assignment is that new employees with a certain role automatically receive the user right for a configuration.
Public form
You have the option to release forms for public use. Users van fill out forms and send them to DocuWare without having access to DocuWare themselves. The requirement is that they store the credentials of a DocuWare user, under whose name the public forms can be saved. New users can be created in DocuWare Administration or in DocuWare Configuration. Please note that this public user has the rights to the store dialog which you stored under Output.
For Public Forms no Client License is required for the transmission and archiving of the completed form.
Send form via link
After the configuration has been completed, a link is generated that can be used to call up the Web Form. The link is displayed on the Overview page of DocuWare Forms. If you want somebody to fill out a form, you can send it by email, for example.