This activity lets you inform employees by email about the receipt of new workflow tasks. This is beneficial if some employees only rarely receive workflow tasks and so do not always have the task list open. With email notification they will always have new workflow tasks on view.
Email recipient
To determine a recipient via a variable, the available users, roles or global variables will be displayed depending on the tab selected; click to select the ones you want.
Email subject
In this dialog you add the subject of the email via variables or index fields.
Subject
Enter the subject of the email in the editor. If necessary, add a system variable, global variable or an index field formulated, for instance, as follows: "Workflow [invoices]: You have been allocated a new task." The variable in this example is the workflow name.
Available variables
To determine the subject via a variable, the available system variables, global variables, or index fields will be displayed depending on the tab selected; click to select the ones you want.
Email body
In this dialog you add the body of the email.
Email body
Enter the email body text in the editor. If necessary, supplement your text by adding a link to the document, system variables or index fields.
Link to document
To add a document link to an email, copy the link or enter it and click Add.
Available variables
Depending on the tab selected, the available system variables, global variables or index fields will be displayed; click to select the ones you want.