With DocuWare Signature Service, you apply an electronic signature to your documents in a workflow. Two factors ensure scalability and future-readiness for your company:
By signing within workflows, you keep the time and effort needed by your employees as low as possible, while accelerating entire processes.
You use remote signatures, also known as cloud signatures, and are therefore independent of the work location of those involved.
With cloud signatures, the signing process takes place in the cloud via the Internet, regardless of whether you work with DocuWare Cloud or with an on-premises system from DocuWare. No locally installed software or hardware is required.
The DocuWare Signature Service ensures that your documents are signed by a recognized, verified signature provider. The service offers you maximum speed and flexibility when using electronic signatures:
Seamlessly integrate external signature providers such as Validated ID or DocuSign into your DocuWare workflows. The documents are automatically transmitted to the service provider and the recipient also automatically receives a notification when a document is available for signature.
Collect signatures for a document from all relevant signers in a timely manner.
Advanced or qualified? You choose the security level for the signature according to your requirements. The main difference is the authentication procedure. In the case of an advanced signature, for example, a two-factor authentication of the signatory (such as email or SMS) is sufficient. For a qualified signature, the certificate of a trust service provider is required for authentication.
The qualified certificates for a qualified electronic signature are stored centrally with an external service provider so that they can be used at any time.
You store the document together with the signature in the archive in an audit-compliant manner.
Flexible and legally compliant
With DocuWare, you can design electronic signing flexibly and meet all the specifications that your industry or the legislator makes for your processes. For example, use these options:
Sign a single document in multiple places, for example, a contract on pages 1, 3 and 7.
Combine multiple stapled files into one document and have them signed as individual sections. This way, the signer cost-effectively receives only one document consisting of multiple files as in one envelope. This is useful, for example, when a standard confidentiality agreement is to be signed with a contract. (DocuSign only)
Set a deadline for signing. After the expiration of this period, counted from the sending of the signature request, the signer no longer has the possibility to sign the document.
Set up reminder emails. If a signer has not signed a document within a certain period of time, they will receive a reminder.
Ensure that the signer receives a copy of the signed document as an email attachment after signing.
Apply an electronic company stamp, also called a seal, to your documents before sending them to the signer. This is how you prove the documents are genuine (authenticity) and unaltered (integrity). (Validated ID only)
Such a seal works technically like an electronic signature and can have an advanced or a qualified certificate. The difference is: the electronic seal is always linked to a legal entity, i.e. a company, a public authority and other organizations. The electronic signature is always associated with a natural person.