This article is primarily for DocuWare administrators: Review the technical notes before updating your DocuWare Cloud or manually updating your locally installed DocuWare (on-premises).
Modified system requirements
Read the modified system requirements and limitations before updating.
DocuWare Cloud
Mail Services: Microsoft Graph API supported
DocuWare provides now integration via the Microsoft Graph API. Use the wizard in DocuWare Configurations > Mail Services > Receiving > New Mail Service > Exchange to create your mail connections based on Graph API.
Microsoft has announced that Exchange Web Services (EWS) for Exchange Online will be retired after October 2026. Because EWS-based integrations—such as existing DocuWare “Connect to Mail” configurations—will cease to function after this date, it is recommended to replace them with a configuration using Graph API as soon as possible.
EWS and Graph API can run side by side during the transition period, so you can recreate each EWS configuration in Graph API and then delete or disable the old version. Migrating early ensures uninterrupted mail processing before Microsoft’s cutoff date.
Minor technical changes
User synchronization version 2: You can now skip newly created Active Directory groups during synchronization. Add the new SkipNewlyCreatedGroups property to the settings XML file of the User Synchronization app. For details, see the user synchronization help.
Deletion policies: To improve security, a logged-in user will no longer see file cabinets assigned only to the system user - i.e., the user under which the configuration is running (impersonator).
The current logged-in user also cannot edit or save a configuration if they lack access rights to the selected file cabinet.The logged-in user has the following options in this case:
Select a different file cabinet. This clears existing filters.
orKeep the original file cabinet and run the configuration without saving changes.
Editing or saving is enabled only
after both the logged-in user and the impersonation user have rights to the file cabinet,
andwhen the impersonation user’s credentials are provided for the deletion policy.
Workflow Designer (Web and Desktop): Workflows with an invalid SQL syntax in the Assign data activity cannot be published anymore. Existing workflows will continue to function as expected, even if they contain an invalid SQL command. However, if you modify a workflow with an invalid SQL command, the workflow can only be published once the condition is fixed.
DocuWare lists and index value profiles: DocuWare lists and index profiles are now checked for SQL syntax validity and usage of forbidden SQL commands, too. Existing index profiles and lists will continue to function as expected, even if they contain an invalid SQL command. However, if you make changes to a list or an index profile with an invalid SQL command, they can only be saved once the SQL syntax is fixed.
For a list of forbidden SQL commands, refer to the documentations on lists and index value profiles in the file cabinet settings.
If you attempt to import file cabinet settings or a preconfigured solution (BUC) containing an invalid freeSQL statement in any list or index profile, the import will fail. An error message will be shown, and the import will not be possible, until the invalid SQL is corrected in the source configuration.File cabinets and document trays: As long as a file cabinet or a document tray still contains documents, it cannot be deleted. Accidental document deletion is excluded
Fulltext in the file cabinet settings: To avoid unintended performance slowdowns, there is now only one single option available to reset the fulltext. As before, you can limit the reset to specific documents by applying filters.
Find the fulltext reset option in DocuWare Configurations > File Cabinets > File cabinet xx > General > More options > Reset fulltext data.
DocuWare on-premises
Setup: MySQL database requires version 8.0 or later
Breaking change
MySQL databases below version 8.0 are no longer supported. The DocuWare 7.13 setup will stop if it detects MySQL database prior to version 8.0 until the database is updated.
Setup: DocuWare Server Messaging replaces MSMQ
Breaking change
When you install or upgrade to DocuWare 7.13, the new DocuWare Server Messaging component is deployed. This is a Redis protocol (RESP) based Messaging Server that aims to replace the previous MSMQ solution, as MSMQ is no longer supported by Microsoft.
The setup package now contains “DocuWare.ServerMessaging.msi,” which installs the DocuWare Messaging Service role. This role replaces the previously used MSMQ and is therefore required for running a DocuWare system.
If you are using a custom application which hooks into the MSMQ used by DocuWare, this application would break.
If you are already operating a redis/garnet server, you can use it as the Messaging Server of the DocuWare system:
Prepare the RESP compatible connection string of your own server, then run Docuware Setup and provide the string upon asked.
The connection string should be this format: "{host}:{port},password={your_password},ssl={true|false},sslProtocols={protocol}".
You can add more {key}={value} pairs to it with comma separation.
The password, ssl, sslProtocols are optional, but it is recommended that you use it.
An example can look like this: "localhost:6379,password=xxxx,ssl=True,sslProtocols=Tls12"
Mail Services: Microsoft Graph API supported
DocuWare provides now integration via the Microsoft Graph API. Use the wizard in DocuWare Configurations > Mail Services > Receiving > New Mail Service > Exchange to create your mail connections based on Graph API.
Microsoft has announced that Exchange Web Services (EWS) for Exchange Online will be retired after October 2026. Because EWS-based integrations—such as existing DocuWare “Connect to Mail” configurations—will cease to function after this date, it is recommended to replace them with a configuration using Graph API as soon as possible.
EWS and Graph API can run side by side during the transition period, so you can recreate each EWS configuration in Graph API and then delete or disable the old version. Migrating early ensures uninterrupted mail processing before Microsoft’s cutoff date.
Read more about replacing a Mail Service connection with GraphAPI.
Preview: DocuWare Server Manager
DocuWare 7.13 includes a preview of the new DocuWare Server Manager. This Windows application will gradually take over every task required to administer an on-premises DocuWare system. Although Server Manager is intended to replace the classic DocuWare Administration tool, for now it runs beside it. The preview is English-only and offers limited functionality. New features will be added step by step.
Currently included features:
Add and remove system administrators
Add, edit, and remove system web connections, fulltext connections, and Intelligent Indexing connections
Add, edit, and remove connections to external databases
Minor technical changes
User synchronization version 2: You can now skip newly created Active Directory groups during synchronization. Add the new SkipNewlyCreatedGroups property to the settings XML file of the User Synchronization app. For details, see the user synchronization help.
Deletion policies: To improve security, a logged-in user will no longer see file cabinets assigned only to the system user - i.e., the user under which the configuration is running (impersonator).
The current logged-in user also cannot edit or save a configuration if they lack access rights to the selected file cabinet.The logged-in user has the following options in this case:
Select a different file cabinet. This clears existing filters.
orKeep the original file cabinet and run the configuration without saving changes.
Editing or saving is enabled only
after both the logged-in user and the impersonation user have rights to the file cabinet,
andwhen the impersonation user’s credentials are provided for the deletion policy.
Workflow Designer (Web and Desktop): Workflows with an invalid SQL syntax in the Assign data activity cannot be published anymore. Existing workflows will continue to function as expected, even if they contain an invalid SQL command. However, if you modify a workflow with an invalid SQL command, the workflow can only be published once the condition is fixed.
DocuWare lists and index value profiles: DocuWare lists and index profiles are now checked for SQL syntax validity and usage of forbidden SQL commands, too. Existing index profiles and lists will continue to function as expected, even if they contain an invalid SQL command. However, if you make changes to a list or an index profile with an invalid SQL command, they can only be saved once the SQL syntax is fixed.
For a list of forbidden SQL commands, refer to the documentations on lists and index value profiles in the file cabinet settings.
If you attempt to import file cabinet settings or a preconfigured solution (BUC) containing an invalid freeSQL statement in any list or index profile, the import will fail. An error message will be shown, and the import will not be possible, until the invalid SQL is corrected in the source configuration.File cabinets and document trays: As long as a file cabinet or a document tray still contains documents, it cannot be deleted. Accidental document deletion is excluded.
Setup: Do not use non-ASCII characters for password during setup. As a reminder, an error message has been added to the setup: “Password contains at least one non-ASCII character… Remove them and try again.”