The DocuWare E-Invoicing Service > General Configuration tab displays your legal entity's connection details for the Peppol network. DocuWare E-Invoicing Service manages this connection on your behalf as your e-invoicing service provider. The General Configuration tab contains two sections: Peppol and Tax Reporting.
Peppol
The Peppol section displays your legal entity's connection details for the Peppol network. DocuWare E-Invoicing Service manages this connection on your behalf as your e-invoicing service provider.
All fields are read-only and are populated automatically based on the information provided during the DocuWare E-Invoicing Service Company Registration. If any details need to be changed, contact DocuWare Support.
Status: Shows whether Peppol is activated or deactivated for this legal entity.
Registered Name: The name under which your legal entity is registered in the Peppol network. This should match the company name used during registration.
Peppol ID/Identifier: The unique identifier of your legal entity in the Peppol network. The format is country-specific and is based on the tax identification information provided during registration. Share this ID with your suppliers so they can send e-invoices to your company via the Peppol network.
Depending on the country profile, some settings may be editable while others are fixed. For example, in Belgium and France, use of the Peppol network is mandatory and the Peppol configuration cannot be changed.
Information: Peppol network
Peppol (Pan-European Public Procurement Online) is a set of open standards and a network for exchanging e-procurement documents, especially e-invoices, in a consistent, interoperable way. Within the Peppol network, the invoice payload is always structured XML based on the EN 16931 standard. Whether Peppol is mandatory depends on the company's country and, in some cases, on the transport type (B2G vs. B2B).
Activating and deactivating Peppol
Whether Peppol can be activated or deactivated depends on the country of your legal entity:
Optional (for example Germany): Use the Activate or Deactivate button to enable or disable Peppol for this legal entity.
Mandatory (for example Belgium): Peppol is required and cannot be deactivated after activation. If Peppol is not activated for a mandatory country, the configuration cannot be saved.
France: Peppol is activated automatically upon registration in the Annuaire.
Migrating an existing Peppol ID
If your legal entity already has a Peppol ID registered with another provider, migration options are available when activating Peppol. For details on migration scenarios and required steps, see the article Registration and Onboarding (coming soon). That article covers the relevant steps and information for the onboarding process, including how to handle the migration of Peppol IDs in the Peppol Registry or Annuaire.
Note for France
When a French legal entity is first configured, the Registered Name and Peppol ID/Identifier fields are initially empty. These fields are populated automatically once the e-Reporting France configuration has been activated and the legal entity has been published in the Annuaire. See Tab Sending > e-Reporting France for configuration steps.
Verifying that the registration is published for your legal entity
Once the configuration is saved, go to General Configuration > Peppol You’ll see two statuses for the corresponding configuration towards Peppol Activated or Deactivated. You can verify that you are registered with the following tools/lookups.
SML (Service Metadata Locator) - the global DNS-like lookup service that resolves a Peppol participant identifier to the corresponding SMP.
SMP (Service Metadata Publisher) - the metadata service that stores the participant's routing information; the SML points to the SMP.
Peppol Directory - the listing on the public Peppol Directory.
France:
GoTo DGFiP - Annuaire
GoTo ChPro - Annuaire
Tax Reporting
Enable Tax Reporting: Enable this option to activate tax reporting for sent and received invoices within your company's registered country. The report scope and included document types depend on your country's legal requirements. This setting is currently available for France (FR) and Poland (PL). When enabled, the additional field Tax Report Status Field becomes available on the Receiving tab.
Next step in configuration: Receiving tab