DocuWare works with Validated ID as a provider of trust services to sign documents in a workflow.
For each signature, a separate service method is stored in the workflow configuration. The service methods offer configuration options such as:
signing a document in several places, for example in contracts;
signing several clipped files in one DocuWare document, for example when a standard confidentiality agreement is signed together with a contract;
setting a deadline for signing;
setting up reminder emails;
sending a copy of the signed document to the signer;
electronic company stamp: add a seal to a document before you send it to the signer. This marks the document as authentic and unaltered.
In addition to the type of signature, the service method also determines the authentication method, either biometric, remote, or centralized. For example, the AddNewDocument method enables centralized authentication, in which a certificate for the signer is already stored with the provider. The AddNewDocumentRemote method requires two-factor authentication.
DocuWare Signature Service
To sign documents in a workflow, the DocuWare Signature Service must be stored in the workflow via a Web Service activity.
After the signature
After the signer has signed or declined the document, Validated ID notifies the DocuWare Signature Service, which then loads the document from Validated ID. The PostSigningAction parameter determines how the document is handled, for example whether it is clipped to the original or replaced by the new file.
If the document has been signed, the DocuWare Signature Service uses the
SuccessStatusValueparameter to write a corresponding value, such as "Signed", into the field defined byStatusFieldName.If an error occurred during the signature process, the value from the
FailedStatusValueparameter is entered into the field defined byStatusFieldName.If the signer has declined to sign, the reason for the rejection is stored in the field defined by
RejectionReasonFieldName.
The workflow can then continue. The Signature Service removes the document from Validated ID.