The new identification of e-invoice formats is the next step in automation, along with processing central UBL/CII e-invoice formats with a single standard configuration, a feature that was already released in January 2025. DocuWare now also automatically recognizes and processes e-invoices in formats that are not UBL/CII-based. E-invoices in any international format can be sent to a universal e-invoice mailbox having just one folder. You only need to create a processing configuration once for each single invoice format.
UBL/CII formats such as XRechnung can continue to be handled together in one configuration.
Components: DocuWare Cloud, DocuWare on-premises, Connect to Mail
Application
Your company receives e-invoices from Germany, Spain, Italy and Poland. Therefore it has to deal with the formats XRechnung, FacturaE, FatturaPA, and KSeF. Since the first two e-invoice formats are UBL-based, you create a single configuration for both of them. For each of the other two formats, Italian and Polish, you create a specific configuration. Based on the set of configurations, all incoming e-invoices will be automatically identified and processed.
Benefits
Process many different invoice formats with ease
Also use automatic identification for other UTF-8 based XML documents such as delivery notes
Further automation
Here's how
Setting up the Document Processing configuration
In DocuWare Configuration, go to Document Processing > Configuration > Source tab and activate the automatic configuration selection.
On the Processing tab, activate the option XML file has the same type.
Setting up the General Email configuration
In DocuWare Configuration, go to General Email > Configuration > Import Options. Activate “Automatic processing of documents (for indexing only)” and choose Automatic selection (Combination of all configurations).
Read a summary about how to import and process e-invoices