The service offers both general and country-specific features. It is currently available for Belgium, Germany, Poland and now also for France. DocuWare is continuously rolling out the service to more countries and adapting it to reflect regional legal changes.
The DocuWare E-Invoicing Service is currently available with DocuWare Cloud.
Components: DocuWare E-Invoicing Service, Workflow
Read more about the DocuWare E-Invoicing Service.
New general features
E-invoice validation report for all countries (Workflow):
The e-invoice validation report endpoint, which was previously only available in Germany, is now open to all countries. You can use it to generate a validation report for both sent and received e-invoices, ensuring compliance with technical and business rules. The workflow returns a validation status, including the new "Valid with warnings" status, and provides a validation report attached to the corresponding e-invoice in DocuWare.Directory lookup (Workflow):
You can now verify a recipient's registration in the Peppol network directly via the DocuWare workflow before sending an e-invoice (the same applies to directories of connected networks, such as the French Annuaire). You do this using the recipient's country code and tax identification number (TIN).Task Viewer | Invoice Source column (E-Invoicing Service):
The Task Viewer history shows you the source of each processed invoice, providing full transparency on how each invoice entered the system:Create Tax Report: File (invoice created from an XML e-invoice file via the “Create Tax Report” endpoint)
Create Tax Report: Data (invoice created from DocuWare field data via the “Create Tax Report” endpoint)
Sent Invoice: Invoice sent through the provider network via the “Send Invoice” endpoint
Received Invoice: Invoice received from the provider network
Task Viewer | Invoice Type column (E-Invoicing Service):
The Task Viewer history now displays the type of each invoice:
Standard: A regular invoice
Simplified: An issued simplified invoice
Task Viewer | Document Links (E-Invoicing Service):
You can now instantly navigate to associated documents - subject to access rights. Validation reports, official receipt documents (such as Polish UPO), and legal tasks (such as Polish KSeF) now appear as clickable links within the Task Viewer next to the parent DocuWare document.
E-invoicing in France: compliance pack
The DocuWare E-Invoicing Service is available for companies in France offering the following country-specific features that supplement the Service’s general features:
Transport e-invoices B2B:
The E-Invoicing Service enables legal entities subject to French e-invoicing regulations to send e-invoices to other legal entities via the Portail Public de Facturation (PPF). The PPF is France's central government e-invoicing platform operated by the French tax authority (DGFiP). The DocuWare E-Invoicing Service is connected to the PPF that manages the sending and receiving of e-invoices between registered legal entities ensuring compliance with French e-invoicing requirements.
The receiving legal entity must be registered in the PPF/Annuaire, which can be verified using the new directory lookup feature.Transport e-invoices B2G:
The E-Invoicing Service enables legal entities subject to French e-invoicing obligations to send e-invoices to public authorities via Chorus Pro. Chorus Pro is France's official platform for B2G e-invoicing and is operated by the AIFE (Agence pour l'Informatique Financière de l'État).
The e-invoice must be addressed to a registered Chorus Pro receiver and include the routing information assigned to the receiving public authority. Within the DocuWare workflow, the user can decide which transport method is used to address Chorus Pro separately.E-reporting/tax report | Connect with tax authority:
The E-Invoicing Service allows legal entities subject to French e-invoicing regulations to fulfill their e-reporting obligations. This is done by activating tax reporting directly within the DocuWare E-Invoicing Service configuration. The Service connects to the Annuaire/PPF/Peppol network to ensure that all required tax reports are submitted to the French tax authority in compliance with French e-invoicing regulations.Create tax report:
You can generate tax reports directly within the French tax authority network for invoices that are not transmitted through the sending or receiving process within PFF. These tax reports can be generated either using DocuWare index field data or an existing e-invoice XML file. A new e-invoice will be created for tax reporting purposes only.
To use the Create tax report endpoint, you must first enable the creation of invoices based on DocuWare field data by linking a DocuWare file cabinet to a Document Processing configuration. This is done on the Creating tab of the DocuWare E-Invoicing Service configuration.
E-invoicing in Poland (Update)
Store tax report status and tax report identifier:
You can now track the status of submitted tax reports directly from DocuWare. This is done by storing the KSeF tax report status and identifier in designated DocuWare index fields via a DocuWare workflow. This applies to both sent and received invoices. As a prerequisite, tax reporting must be activated.