An email notification is an email generated automatically by the DocuWare system which is sent via an existing mail server whenever a particular event occurs. The trigger can be that a new document has been stored or that an index value has been changed for a document that has already been archived.
For example, a cost center manager can be informed by email that an invoice he needs to approve is available in DocuWare. The email contains a link to the invoice that the cost center manager can use to open the invoice in the Viewer in DocuWare Web Client and then stamp the invoice for approval or reject it.
Configuring email notifications
For on-premisis installations, email notifications are a part of the DocuWare Task Manager license.
Configuring Notifications
Configurations for email notifications are created in DocuWare Configuration. They can be assigned to specific people and/or released for subscription to all users of the DocuWare organization. To create or change email notifications, you need the Manage Email Notifications right, which can be assigned in DocuWare Administration under Users/Profiles > Function settings. You do not need any specific rights to subscribe to email notifications.
Note: Subscribers can be specified by selecting an index field (in the Subscribers tab) in addition to creating a manual entry. When storing the document, the exact DocuWare user must be entered in the index field.
You can find more information about configuration directly within the user interface via the info icons 
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Scheduling for Notifications
All subscribers to a notification can define the scheduling of this notification for themselves in DocuWare Configuration.
You can find more information about scheduling directly within the user interface via the info icons .