---
title: "Show real names in user fields"
slug: "news-715-workflow-designer-real-names-in-user-fields"
updated: 2026-09-28T05:44:23Z
published: 2026-09-28T05:44:23Z
canonical: "knowledgecenter.docuware.com/news-715-workflow-designer-real-names-in-user-fields"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledgecenter.docuware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Show real names in user fields

A dialog field of the type user can now show people by their real name instead of their login name. You choose the format per field: login name, first name and last name, or last name and first name. The field still stores the login name, so existing workflows, stored data, and integrations are not affected.

**Component**: Web-based Workflow Designer

Application

- At Peters Engineering, IT creates login names such as "CAS0123". The workflow author sets the field to first name and last name, so a new colleague in purchasing selects "Elizabeth Cash" instead of working out which login name belongs to her.

Benefits

- People pick the right colleague without knowing the login-name convention
- Nothing changes in stored data or integrations, because the login name is still what is saved

Here's how

You set the format in the dialog configuration of a task activity and publish the workflow.

![The setting User display name format on a user-type input field, set to Last name, first name](https://cdn.document360.io/0108e24e-b3e8-446c-b670-66b1d2a9e861/Images/Setting/563574_1.png)

The setting **User display name format** on a user-type field, in the dialog configuration of a task activity.

Real names appear where a first name and a last name are stored in user management. Where they are missing, the field shows the login name. When several users share the same first and last name, the login name is added in brackets, for example Elizabeth Cash (ecash2).

![A user multiselect field in a task dialog, ready for the person filling in the task to pick a colleague](https://cdn.document360.io/0108e24e-b3e8-446c-b670-66b1d2a9e861/Images/Setting/563574_2.png)

What the person filling in the task sees: the user picker in the task dialog.

In this release, the format is used in classic DocuWare and on the workflow stamp. In [new DocuWare](/help/docs/news-715-proposal-new-web-client) and in the workflow history, login names are still shown.

## Supported versions: DocuWare Cloud + 7.15