Check changed system requirements
Check the changed system requirements and limitations before updating.
Read before update
Additional permission for workflow designers by default
Breaking change
Users with a workflow designer role have the permissions of the controller role by default, too, without having to be granted them separately. You must actively revoke these rights if you do not want the designer to have them.
In addition, designers and controllers no longer need any specific permissions to open the Workflow Designer.
Use "Download / Send" to export PDFs with flattened form fields
Breaking change
PDF form fields are no longer editable if the document is exported as PDF with one of these functions:
Print as PDF with annotations
Print as PDF without annotations
Download as PDF with annotations
Download as PDF without annotations
Send as PDF with annotations
Send as PDF without annotations
This applies to the Web Client and all other areas in which these functions are used, for example workflow activity or Platform API.
Use Download / Send so that form fields can still be edited after export.
Authorization of all DocuWare components via oAuth2
All server and desktop connections are now using oAuth2 standard which is replacing our previous cookie-based method. Instead of the central log in to DocuWare Desktop, each desktop application is now authenticated separately to DocuWare via oAuth2 at startup. For this purpose, a browser window with the DocuWare login opens at the first start. After successfully logging in, the corresponding desktop application is started and authenticated against DocuWare.
User will need to login again into a DocuWare Desktop App for security reasons, when they did not use the App for 31 days.
In addition to that, the user will be asked to login into these applications again after 90 days by default:
Connect to Outlook
Windows Explorer Client
Workflow Designer
Discontinuing support for outdated Microsoft Office versions
The Microsoft support for the following versions has expired:
Microsoft Office 2013
Microsoft Exchange Server 2010
Microsoft Exchange Server 2013
Accordingly to Microsoft support, DocuWare has discontinued support for Connect to Outlook that is installed with one of these versions. You may continue to use Connect to Outlook, but you will need to update your version of Microsoft Office to get DocuWare support for future issues.
Check the system requirements to the see Microsoft Office versions DocuWare Connect to Outlook can be used with.
Check integrations using validation before update
Make sure that your integrations using validations accept additional information. Otherwise the integration will not work after the update.
By default, the following information about the storage process and the document will be included in the webhook for dialog validations: :
GUID of document tray for store dialogs
GUID of file cabinet for index dialogs
DocID
DBEntry
System fields
DocSize
SectionCount
PageCount
Extension
Character limit for decision names
The name of a workflow decision is limited to 255 characters. Decision names with more than 255 characters will be automatically truncated during the update.
For DocuWare on-premises systems only
Breaking changes
Oracle databases no longer supported: If the DocuWare Server Setup detects an Oracle database server, the update is aborted with an error message. DocuWare will offer a migration from an Oracle to a Microsoft SQL Server database.
User Synchronization is removed from DocuWare Administration and must be done via the Desktop App DocuWare User Synchronization, it is no longer possible via DocuWare Administration.
Desktop Apps authentication is removed from DocuWare Administration. Use DocuWare Authentication instead.
Wildcards in IIS configuration not supported: Internet Information Server 10 (IIS 10) allows the use of wildcards in the host name binding of the website configuration. Such wildcards are not supported by DocuWare. To ensure that wildcards are not used, the DocuWare Server Setup prevents the user from selecting the websites configured with wildcards during any installation and displays an error message.
The DocuWare IndexCleaner is no longer available. On updating to version 7.10 Index Cleaner will be removed.
DocuWare Desktop will not connect to older versions anymore. DocuWare Desktop connects only to DocuWare systems with the same version as DocuWare Desktop.
More technical changes
Unconverted mails are stored in document tray
Connect to Mail will not try infinitely to convert emails in case of errors. If an email cannot be converted to PDF, Connect to Mail will store the email in the user’s default document tray in its original file format (.eml). This adaption improves performance.
Option "Send email to user" is hidden when SSO is enforced
The enforcement of Single Sign On in DocuWare causes two minor changes in DocuWare Configuration > User management:
The button Send registration mail in the user view table is hidden.
The link Send mail to user next to Change password in General tab is hidden.
If the user is part of the Excluded users from this policy table in the Organization settings they will still not see this button in the users table for performance reasons. But they will see the link in user details.
More performance when removing data on database level
Previously, the database option Delete cascade was used to remove data from file cabinet and document tray tables. When rows were deleted from the primary table or from the SEC table, one or more of the subordinate tables were also processed one after the other. The option has been removed for performance reasons.
If you delete data now, multiple queries are sent simultaneously to all referenced child tables.
Improved transparency for audits: track changes to document files only
The existing system fields Modified on and Modified by track changes always for both document files and index data. To track changes on the file only, two new system fields are added:
Modified content on
Modified content by
These new systems fields are only updated when the file has changed. This is particularly useful in the context of version management, since this is the moment when a new version is created.
The new system fields are added as columns in the version overview of a document. They remain empty until document file is edited for first time. The fields are not added to dialogs.
Increased security with HMAC signature
Only for DocuWare Cloud
Every webhook and web service call from DocuWare is containing the header “x-docuware-signature”. The receiving applications can use the header to verify, that the webhook is sent by DocuWare and is not tampered. The method for creating the signature is called HMAC. The secret to create the signature is the DocuWare organization passphrase visible in the tab Security in DocuWare Configuration > Organization Settings.
The DocuWare connector on Make.com will be able to verify the signature.
Customize the site limit for attachments in DocuWare Forms
Only for DocuWare as an on-premises system
DocuWare Forms has new defaults of configured limits for public and private forms. Customized limits can be achieved by editing the web.config file. Contact DocuWare Support for detailed guidance.