DocuWare Desktop Apps Overview

Edit & Send: The Edit & Send application allows DocuWare Web Client to open and edit documents in the user’s default application for the corresponding file type and to transfer documents to the standard email client.

The application runs in the background without any user interface.

Export: With DocuWare Export, you export index data of documents for data exchange with third party applications. For example, any accounting and ERP system capable of accepting a flat CSV file as input can utilize the data export. DocuWare Export is configured in DocuWare Configuration under Export Data.

Import: DocuWare Import monitors selected directories in the file system or network and moves the files stored there automatically to DocuWare document trays or file cabinets.

Processing documents when importing, for example indexing, can be controlled using document processing configurations, which are determined in the DocuWare Configuration under Document processing.

Printer: DocuWare Printer archives documents in DocuWare using the print function of your third-party applications. The documents can also be printed out on paper on a printer. Processing documents when printing, for example indexing, can also be controlled using configurations, which are determined in the DocuWare Configuration under Document Processing.

The component technically consists of a virtual print driver that generates PDFs. DocuWare Printer only appears in the printer list of third-party applications and is not a visual component by DocuWare Desktop Apps.

Scan: The app scans paper documents, import the document scans in DocuWare, and store them in the PDF/A long-term archiving format in his or her default document tray or in a DocuWare file cabinet. Any scanner installed on the user's PC (which has TWAIN and WIA drivers) can be used for this.

The user defines the settings for Scan directly in the client application. In order to be able to store the documents in a DocuWare file cabinet, the user must also be assigned a suitable processing configuration, which is created in the DocuWare Configuration under Document Processing.

Smart Connect: The app connects any Windows application you like with the DocuWare file cabinet without any programming. It helps the user search for documents in DocuWare and index documents from third-party applications. To do this, Smart Connect reads content from the user interface of any application of your choice, and transfers this to DocuWare as a search or index entry.

When applying Smart Connect, a configuration created in DocuWare Configuration is always executed.

Connect to Outlook archives your email from Microsoft Outlook in DocuWare and use quick search to access stored email. Configurations for Connect to Outlook are defined in the DocuWare Configuration.

The component accesses the DocuWare servers using the Platform Service.

Windows Explorer Client: The Windows Explorer Client integrates DocuWare file cabinets into the Windows file directory and shows the file cabinets in the folder file structure that users are accustomed to. The Windows Explorer Client is implemented as a Windows Explorer name range enhancement and loaded with this process.

The component draws the connection information for the DocuWare system from DocuWare Desktop Apps. It receives the settings via the Settings Service. Windows Explorer Client accesses the DocuWare servers using the Platform Service.

DocuWare Administration: DocuWare is administrated using DocuWare Configuration and DocuWare Administration. Use the DocuWare Administration to set up your DocuWare system and manage a certain part of the settings. The application calls up the required information directly from the backend servers, especially from the Authentication Server.

DocuWare Administration can run on any computer which has access to the backend servers. Every user with access to the .exe file can start the program. However, depending on the permissions a user has been granted, certain nodes, menus, and dialog boxes may not be visible.

Workflow Designer: The Workflow Designer component allows you to create, edit, and publish workflow configurations for the Workflow Manager module. When you use Workflow Manager, a previously created configuration is always run and a new instance of the workflow is therefore created each time.

The Workflow Designer calls up the settings from the Background Process Service and other backend services using the Settings Service. Workflow Designer forwards all information for workflow task lists in the Web Client using the DocuWare Platform Service.

The component draws the connection information for the DocuWare system from DocuWare Desktop Apps.

User Synchronization: Automatically synchronize users and groups with your DocuWare system from Microsoft Active Directory via LDAP (Lightweiht Directory Access Protocol) or from Microsoft Graph.

The user synchronization does not obtain the connection information to the DocuWare system from the Desktop Apps, but these must be explicitly specified and stored. This ensures that the user synchronization is performed without the Desktop Apps and unattended.

URL Creator: The DocuWare URL Creator is a wizard for creating URL integration. The tool automatically compiles the URL and adopts the Base64 coding required for certain parameters and the encryption.