---
title: "Keyboard usage"
slug: "keyboard-usage"
tags: ["#version  Cloud", "#version 7.10", "#version 7.11", "#version 7.12", "Getting started", "How-to"]
updated: 2025-10-15T15:45:09Z
published: 2025-10-15T15:45:09Z
canonical: "knowledgecenter.docuware.com/keyboard-usage"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledgecenter.docuware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Keyboard usage

For convenient working, you can use the following keyboard shortcuts in DocuWare:

| Function | Shortcut |
| --- | --- |
| Nagivation within menus and sub menus | Arrow up, Arrow down |
| Close menus and submenus | Esc |
| **Main navigation** |  |
| Document trays | Ctrl + Shift + 1 |
| Searches | Ctrl + Shift + 2 |
| Lists | Ctrl + Shift + 3 |
| Tasks | Ctrl + Shift + 4 |
| Document trays in second workspace | Ctrl + Shift + 5 |
| Searches in second workspace | Ctrl + Shift + 6 |
| Lists in second workspace | Ctrl + Shift + 7 |
| Tasks in second workspace | Ctrl + Shift + 8 |
| **document tray** |  |
| Previous entry (table view) | Arrow up |
| Next entry (table view) | Arrow down |
| Entry above (thumbnail view, index card view) | Arrow up |
| Entry to the right (thumbnail view, index card view) | Arrow right |
| Entry to the left (thumbnail view, index card view) | Arrow left |
| Entry below (thumbnail view, index card view) | Arrow down |
| Open in Viewer | Enter |
| Open in a new Viewer | Ctrl + Alt + Enter |
| Edit | Ctrl + Alt + Space |
| Delete | Del |
| Rename | F2 |
| While renaming: Cancel | Esc |
| Clip | Ctrl + Alt + C |
| Unclip | Ctrl + Alt + U |
| Staple | Ctrl + Alt + T |
| Unstaple | Ctrl + Alt + Z |
| Send in original format | Ctrl + Alt + S |
| Download in original format | Ctrl + Alt + D |
| Print as PDF with annotations | Ctrl + Alt + P |
| Check in | Ctrl + Alt + V |
| Repeat Intelligent Indexing | Ctrl + Alt + X |
| Show index entries | Ctrl + Alt + I |
| Store automatically | Ctrl + Alt + A |
| Scan | s |
| Open context menu | f |
| **Search dialog** |  |
| Search | Enter |
| Reset | Ctrl + Alt + R |
| Open select list | Arrow down |
| In select list: Close select list | Esc |
| In select list: Choose value | Enter |
| In select list: Previous entry | Arrow up |
| In select list: Next entry | Arrow down |
| In keyword field: Add entry | Enter |
| In date field: Add one day | + |
| In date field: Subtract one day | - |
| In date field: Today | X |
| In date field: Go to next part of the date | Arrow right, Tab |
| In date field: Go to previous part of the date | Arrow left, Shift + Tab |
| In numeric and decimal field: Switch between negative and positive value | - |
| **Store dialog** |  |
| Store | Enter |
| Open select list | Arrow down |
| In select list: Close select list | Esc |
| In select list: Choose value | Enter |
| In select list: Previous entry | Arrow up |
| In select list: Next entry | Arrow down |
| In keyword field: Add entry | Enter |
| Autofill indexing | Ctrl + Alt + J |
| Smart Index | Ctrl + Alt + K |
| Repeat Intelligent Indexing | Ctrl + Alt + X |
| In date field: Add one day | + |
| In date field: Subtract one day | - |
| In date field: Today | X |
| In date field: Go to next part of the date | Arrow right, Tab |
| In date field: Go to previous part of the date | Arrow left, Shift + Tab |
| In numeric and decimal field: Switch between negative and positive value | - |
| **result list/Task list** |  |
| Previous entry (table view) | Arrow up |
| Next entry (table view) | Arrow down |
| Entry above (thumbnail view, index card view) | Arrow up |
| Entry to the right (thumbnail view, index card view) | Arrow right |
| Entry to the left (thumbnail view, index card view) | Arrow left |
| Entry below (thumbnail view, index card view) | Arrow down |
| First entry | Pos1 |
| Last entry | End |
| Open in Viewer | Enter |
| Open in a new Viewer | Ctrl + Alt + Enter |
| Edit | Ctrl + Alt + Space |
| Delete | Del |
| Clip from document tray | Ctrl + Alt + C |
| Send in original format | Ctrl + Alt + S |
| Download in original format | Ctrl + Alt + D |
| Print as PDF with annotations | Ctrl + Alt + P |
| Edit index entries | Ctrl + Alt + I |
| Show version history | Ctrl + Alt + H |
| Show workflow history | Ctrl + Alt + W |
| **Info dialog** |  |
| Save | Enter |
| Open select list | Arrow down |
| Close select list | Esc |
| In select list: Choose value | Enter |
| In select list: Previous entry | Arrow up |
| In select list: Next entry | Arrow down |
| In keyword field: Add entry | Enter |
| Smart Index | Ctrl + Alt + K |
| In date field: Add one day | + |
| In date field: Subtract one day | - |
| In date field: Today | X |
| In date field: Go to next part of the date | Arrow right, Tab |
| In date field: Go to previous part of the date | Arrow left, Shift + Tab |
| In numeric and decimal field: Switch between negative and positive value | - |
| If a field has the focus, leave the focus of the field | Esc |
| If no field has the focus, close the Info dialog | Esc |
| **Viewer** |  |
| Previous page | Arrow left |
| Next page | Arrow right |
| Previous file | Arrow up |
| Next file | Arrow down |
| Previous document | Page up |
| Next document | Page down |
| Split | Ctrl + Alt + Comma (,) |
| Save annotations | Ctrl + Alt + End |
| Edit | Ctrl + Alt + Space |
| Print as PDF with annotations | Ctrl + Alt + P |
| Send in original format | Ctrl + Alt + S |
| Show index entries | Ctrl + Alt + I |
| Show thumbnails | Ctrl + Alt + 4 |
| Fulltext search | Ctrl + Alt + F |
| Continue fulltext search | Ctrl + Alt + G |
| Download in original format | Ctrl + Alt + D |
| One Click Indexing on/off | Ctrl + Alt + O |
| Show version history | Ctrl + Alt + H |
| Show workflow history | Ctrl + Alt + W |
| Fit to with for optimized viewing | Ctrl + Alt + 1 |
| Fit to width with margins | Ctrl + Alt + 2 |
| View whole page | Ctrl + Alt + 3 |
| Zoom in | + |
| Zoom out | - |
| Rotate left | Ctrl + Arrow left |
| Rotate right | Ctrl + Arrow right |
| Show layer 1 on/off | Ctrl + Alt + F8 |
| Show layer 2 on/off | Ctrl + Alt + F9 |
| Show layer 3 on/off | Ctrl + Alt + F10 |
| Show layer 4 on/off | Ctrl + Alt + F11 |
| Show layer 5 on/off | Ctrl + Alt + F12 |
| Edit mode for annotations on/off | Ctrl + Alt + - |
| Delete annotation | Del |
| Text annotation on/off | 1 |
| Highlight text on/off | 2 |
| Draw line on/off | 3 |
| Draw arrow on/off | 4 |
| Draw rectangle on/off | 5 |
| Draw oval on/off | 6 |
| Draw solid oval on/off | 7 |
| Draw solid rectangle on/off | 8 |
| Draw transparent oval on/off | 9 |
| Draw transparent rectangle on/off | 0 |

## Supported versions: DocuWare Cloud + 7.14 + 7.13 + 7.12 + 7.11 + 7.10

A temporary storage area in DocuWare where documents can be viewed and processed before being stored in a file cabinet.

A predefined list of terms or values that users can select from when entering data in forms or dialogs, ensuring consistency and accuracy.

A display of documents that match search criteria in DocuWare, presented in a tabular format.