---
title: "E-invoices in DocuWare"
slug: "e-invoices-in-docuware"
tags: ["#version  Cloud", "#version 7.11", "#version 7.12", "E-invoicing", "How-to"]
updated: 2026-05-12T06:35:33Z
published: 2026-05-12T06:35:33Z
canonical: "knowledgecenter.docuware.com/e-invoices-in-docuware"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledgecenter.docuware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# E-invoices in DocuWare

DocuWare supports compliant electronic invoicing in two ways:

1. [DocuWare E-Invoicing Service](/help/docs/e-invoices-in-docuware#docuware-einvoicing-service) is a cloud-based service that sends and receives e-invoices through country-specific networks and tax authorities such as Peppol, KSeF, and SDI. It covers the complete e-invoicing lifecycle: sending and receiving, format transformation, validation, status synchronization, and legal verification tailored to each country's requirements.
2. [Import modules with Document Processing](/help/docs/e-invoices-in-docuware#importing-e-invoices-into-docuware): DocuWare can import e-invoices received via email or file system using a combination of import modules and Document Processing configurations. The import of invoices is available for DocuWare Cloud and DocuWare on-premises from version 7.11 onward.

An e-invoice is a structured, machine-readable invoice in XML format. PDFs or images without embedded XML are not e-invoices and are not covered in this article.

> [!NOTE]
> Supported e-invoice formats
> 
> DocuWare supports multiple XML-based e-invoice formats, for example:
> 
> - ZUGFeRD: PDF/A-3 with embedded XML (CII), used mainly in Germany
> - Factur-X: PDF/A-3 with embedded XML (CII and UBL), used mainly in France
> - XRechnung: XML (CII and UBL)
> - E-invoices structured with Peppol: XML (UBL)

## DocuWare E-Invoicing Service

The DocuWare E-Invoicing Service connects to e-invoicing networks and tax authorities such as Peppol, KSeF, and SDI. Registration is per legal entity, identified by VAT ID. For example, a parent company with two subsidiaries requires three separate registrations. Each entity must be ordered, registered, and configured individually.

The service includes Peppol registration for domestic and cross-border invoicing, QR code generation where required (for example for KSeF or VeriFactu), certified provider signing, and tax authority reporting.

For further information, refer to the [DocuWare E-Invoicing Service](/help/docs/e-invoicing-service-overview) article.

## Importing e-invoices into DocuWare

In addition to the E-Invoicing Service, DocuWare can import e-invoices received via email or file system using a combination of email import modules and Document Processing configurations. The import module like Connect to Mail connects DocuWare to a mailbox. A Document Processing configuration reads the embedded XML, extracts index values, and passes them to the import module for storage.

The following import modules support e-invoice processing:

- **Connect to Mail / General email**: Imports e-invoices from a monitored mailbox. In DocuWare Cloud and on-premises 7.13 or later, a single import configuration can link to multiple Document Processing configurations using automatic selection. In on-premises 7.11 and 7.12, each processing configuration requires a separate import configuration. For details, see [Import and index e-invoices with Connect to Mail](/help/docs/connect-to-mail-einvoicing).
- **Connect to Outlook**: Imports e-invoices from an Outlook mailbox. Each import configuration links to one Document Processing configuration. For details, see [Import and index e-invoices with Connect to Outlook](/help/docs/import-and-index-e-invoices-with-connect-to-outlook).
- **DocuWare Import**: Stores e-invoices from a local or network folder via DocuWare Desktop. In DocuWare 7.13 or later, automatic identification can match incoming files to the correct processing configuration. You create Document Processing configurations in [DocuWare Configurations > Capture > Document Processing](/help/docs/document-processing-source#configuring-einvoicing-with-docuware-import) using a sample e-invoice document.

## Supported versions: DocuWare Cloud + 7.14 + 7.13 + 7.12 + 7.11